Village of Lombard Legistar System

Thursday, November 6, 2008

7:30 PM

Village of Lombard

Village Hall

255 East Wilson Ave.

Lombard, IL 60148

villageoflombard.org

Village Hall Board Room

Village Board of Trustees

Village President: William J. Mueller

Village Clerk: Brigitte O'Brien

Trustees: Greg Gron, District One, Richard J.Tross, District Two,

Jack O'Brien, District Three, Dana Moreau, District Four, Laura Fitzpatrick, District

Five and Rick Soderstrom, District Six

Meeting Minutes

Revised November 4, 2008

Village Board of Trustees

Meeting Minutes

November 6, 2008

Call to Order and Pledge of Allegiance

The regular meeting of the President and Board of Trustees of the Village of Lombard

was called to order by Village President Mueller at 7:32 pm Thursday, November 6,

2008 in the Board Room of the Lombard Village Hall.

Roll Call

Village President Willliam J. Mueller, Village Clerk Brigitte O'Brien, Trustee Greg

Gron, Trustee Richard J. Tross, Trustee Jack O'Brien, Trustee Dana Moreau,

Trustee Laura Fitzpatrick and Trustee Rick Soderstrom

Present:

Staff Present:

Fire Chief/Acting Village Manager Ed Seagraves

Director of Public Works Carl Goldsmith

Chief of Police Ray Byrne

Battalion Chief Ron Rakosnik

Director of Finance Tim Sexton

Director of Community Development Bill Heniff

Executive Coordinator Carol Bauer

III

Public Hearings

PC 08-14: 1308 S. Meyers Road

A Public Hearing regarding a proposed Annexation Agreement for the property located

at 1308 S. Meyers Road. (UNINCORPORATED/DISTRICT #6))

Village Attorney Tom Bayer called the Public Hearing to order at 7:33 pm. No on spoke

for or against the petition. The Public Hearing was closed at 7:34 pm.

PC 08-30: 1162 Luther Avenue

A Public Hearing regarding a proposed Annexation Agreement for the property located

at 1162 Luther Avenue. (UNINCORPORATED/DISTRICT #6))

Village Attorney Tom Bayer called the Public Hearing to order at 7:34 pm. No one

spoke for or against the petition. The Public Hearing was closed at 7:35 pm.

Public Participation

President Mueller advised that former Village Trustee Greg Yangas had passed away.

He stated Mr. Yangas served on the Village Board from 1975 to 1979. He also advised

Mr. Yangas attended many Cruise Night events displaying his vintage cars. He

expressed sympathy to the family. President Mueller also indicated that former Parks

Director Bill Moran had passed away. He expressed sympathy to the family of Bill

Moran. President Mueller reported that Village Manager Dave Hulseberg was at home

due to surgery and Fire Chief Seagraves was serving as the Acting Village Manager.

Swearing-in - Fire Lieutenants Chuck Faivre, Alan Greene, Brian Stuart and

Douglas Cail

President Mueller reported that he and his wife Eileen had attended the pinning

ceremony at the Fire Station for the recently-promoted fire lieutenants and indicated that

it was impressive.

Battalion Chief Ron Rakosnik called Chuck Faivre, Alan Greene, Brian Stuart and

Douglas Cail to the front. Battalion Chief Rakosnik explained the process the applicants

for fire lieutenant have to go through. He stated there were 26 applicants and the

process takes 4-5 months of testing. He gave a brief bio summary of each candidate.

Village Clerk Brigitte O'Brien issued the Oath of Office to the fire lieutenants.

Each of the newly-sworn in lieutenants introduced their families.

President Mueller indicated he was proud that the Village was able to move forward on

these promotions. He stated he attended the DuPage Mayors and Mangers Conference

meeting that morning and one mayor stated they were laying off 23 employees and

there would be 24 more lay-offs after the first of the year. He indicated the residents

should be proud of their Village Board and even though the Village was impacted by the

economy and the Village was having to cut corners, all of the services were still being

provided to the residents and there had been no lay-offs. He commended the Village

Board members for their dedication and decision-making so that services can be

provided to the residents.

Swearing-in Firefighter Candidate William Klein

Battalion Chief Ron Rakosnik introduced the newest firefighter William Klein and asked

him to come forward. Battalion Chief Rakosnik gave a bio of the new firefighter.

Village Clerk Brigitte O'Brien issued the Oath of Office to Bill Klein.

Bill Klein introduced his family.

Swearing-in Sergeant John Malatia

Chief of Police Ray Byrne called up Police Officer John Malatia. Chief Byrne gave a bio

on John Malatia and his 16 year career with the Police Department.

Village Clerk Brigitte O'Brien issued the Oath of Office to John Malatia swearing him in

as a sergeant.

Sergeant Malatia introduced his family.

Proclamation - United Nations Day

Village Clerk Brigitte O'Brien read the proclamation for United Nations Day.

President Mueller called Trustee Fitzpatrick to the front. Moon Khan, a member of the

Community Relations Committee, was also asked to come to the front.

Moon Khan thanked the village for the proclamation and read a list of names of

residents who had come to the meeting for the proclamation and asked them to come to

the front.

Trustee Fitzpatrick stated that over 10% of the Lombard population is Asian. She

indicated that over 20 countries are represented at the Islamic Foundation. She thanked

everyone for coming and hoped next year to have a celebration.

Proclamation - Lombard Citizen's Police Academy Alumni Association

Village Clerk Brigitte O'Brien read the proclamation for the Lombard Citizen's Police

Alumni Association 10 year anniversary.

Village President Mueller requested the Lombard Citizen's Police Academy President

Jim Krupka up to the front along with Sergeant Dave Kundrot, Officer Roy Newton and

Sergeant Marilyn Gabinski. President Mueller indicated a reception had been held in the

Community Room prior to the Board meeting.

Sergeant Kundrot stated that in 1997 the Citizen's Police Academy concept came to be

and the first 10-week academy started. The motto is understanding through education.

He stated the alumni are all great ambassadors for the Village and the Police

Department. He stated at the academy the residents learn all about police work. He

indicated the Lombard Citizens Police Academy needed $150.00 to file with the State to

to a graduate of each of the first three classes and that is when it was decided that an

Alumni Association would be started to keep the great work going on that these people

had started.

Jim Krupka stated he had been a member of the Lombard Citizen's Police Academy for

two years and had just been appointed President two months ago. He stated it was

great to see so many alumni show up for the reception and proclamation. He thought it

was great to see the membership grow and the members give back to the community.

Roy Newton thanked the members of the Citizen's Police Academy for all of the time

and work they put in helping the community. He stated they were generous of their time

and energy. He talked about Shop with a Cop event and that $5,000 is given back to

local families. He also talked about the scholarships that are awarded one to a fire

department dependent and one to a police department dependent. He spoke of the time

going through the applications that are received for the scholarships.

Sergeant. Marilyn Gabinski stated she was proud of the three years she has spent

working with the Citizen's Police Academy and of what they have accomplished.

President Mueller asked the members of the Citizen's Police Academy to stand. He

thanked them and congratulated them on the work that they do for the Village.

Proclamation - America Recycles Day

Village Clerk Brigitte O'Brien read the proclamation for America Recycles Day.

President Mueller called Trustee Gron to the front.

Trustee Gron stated that due to the recycling programs, the Village does not send

15,000 tons of waste to the landfill because 5,000 tons goes to recycling. He indicated

Lombard residents do a great job and he thanked the Environmental Concerns

Committee. Trustee Gron indicated we are stewards of the Earth and reported that

recycling helps make our country a better place for the next generation to live.

Proclamation - American Education Week

Village Clerk Brigitte O'Brien read the proclamation for American Education Week.

President Mueller asked Dr. James Blanche, Superintendent of School District #44, and

Dr. Janice Rosales, Superintendent of School District #45, to the front.

Dr. Rosales stated this is her fifth month as superintendent and she appreciated the

support of the Village, the Fire and Police Departments and the community. She

thanked everyone making her feel welcome and was proud to be a part of Lombard.

Dr. Blanche thanked the Village for the proclamation. He stated he felt the Village had

an excellent school system. He stated he had been in Lombard for five years and

appreciated the support of the Village.

Proclamation - School Board Members Day

Village Clerk Brigitte O'Brien read the proclamation for School Board Members Day.

President Mueller called Bob Friend, Board Member for School District #44, and Linda

Nystrom, Board Member for School District #45, to the front.

Linda Nystrom indicated School District #45 would be holding its Strategic Planning

Session in January and hoped that some of the Village Board members would be able to

attend. She indicated they appreciated input to help make the schools the best they can

be.

Presentation - MDA Recognition of Lombard Fire Department

Shonna Holien of the Muscular Dystrophy Association, thanked the Tom Willis,

President of the Fire Department Union, Battalion Chief Ron Rakosnik and the Lombard

Fire Department for again this year participating in the Fill The Boot program. She

indicated the Fire Department raised $6,564.00 and that $27.5 million had been donated

this year in the United States. She stated the Fire Department had pledged to continue

to help the Muscular Dystrophy Association until the disease can be eliminated. She

reported the funds stay here locally and help to purchase wheelchairs and leg braces as

well as trips for care and kids camps.

Tom Willis, on behalf of the Fire Department Union 3009, thanked all the people who

made donations. He stated this helps real people with real children who have real

problems and real dreams.

President Mueller thanked everyone for their support.

Approval of Minutes

It was moved by Trustee Gron, seconded by Trustee Fitzpatrick, to approve

minutes of the regular meeting of October 16, 2008 The motion carried by the

following vote:

Aye:

Gron, Tross, O'Brien, Moreau, Fitzpatrick and Soderstrom

6 -

Committee Reports

Community Relations Committee - Trustee Laura Fitzpatrick, Chairperson

Trustee Laura Fitzpatrick, Chairperson of the Community Relations Committee,

reported the committee had met and reviewed the summary of nearby towns and their

social services programs. She indicated there will be a Youth in Government Open

House in March. The next meeting will be November 17th.

Economic/Community Development Committee - Trustee Dana Moreau,

Chairperson

Trustee Dana Moreau, Chairperson of the Economic and Community Development

Committee, reported the committee had met and there was an appointment of Jonathan

Grant to the committee as a new member on the agenda. She indicated the committee

had discussed the retail grant program and that it will not come back to the Village

Board until January. She stated the committee also discussed the Request for Proposal

for a coffee shop at the train station and the criteria the committee would use to judge

the applications since so many of the members knew the people submitting the

applications. It was decided to keep the applicant anonymous. The next meeting will be

December 3.

Environmental Concerns Committee - Trustee Greg Gron, Chairperson

Trustee Greg Gron, Chairperson of the Environmental Concerns Committee, reported

the committee had discussed educational grants for environmental programs.

Expansion of the rain barrel program to include composting bins was discussed. He

indicated the committee has had a lot of new ideas. He noted the Village has two green

vehicles that are environmentally friendly in the fleet and hoped to see more in the

future. He stated the new Crown Plaza has committed to being environmentally friendly.

The next committee meeting is November 25.

Finance Committee - Trustee Rick Soderstrom, Chairperson

Trustee Rick Soderstrom, Chairperson of the Finance Committee, reported the

committee had met and discussed three items including the 2009 Risk Management

Insurance renewal. The committee recommended staying with the current program

even though the actual figures were not known as yet, but the premiums were thought to

remain the same if not be less. He indicated the actual figures should be received in

three to four weeks. The Identity Theft Policy was discussed. It was reported that since

the Village accepts payments for water billing services, that a formal policy is required.

The committee recommended approval of the policy which is on the agenda. The

committee recommended continuing with a one-year contract with MB Financial for

banking services with no fee increases. The committee also recommended that staff

contact MB Financial and request a two year contract. The next committee meeting will

be November 18.

Public Works Committee - Trustee Richard J. Tross, Chairperson

Trustee Dick Tross, Chairperson of the Public Works Committee, reported the

committee had not met and the next meeting would be November 11.

Transportation & Safety Committee - Trustee Jack O'Brien, Chairperson

Trustee Jack O'Brien, Chairperson of the Transportation and Safety Committee,

reported the committee had met. The Village-wide residential speed limit was discussed

and the committee did not feel there was a benefit and there was a cost to replace all

the signs. The Committee also reviewed a policy regarding depositing ice and snow in

the streets and recommended a stop light be installed at Fairfield and 22nd. The next

committee meeting will be December 1.

Trustee Dick Tross questioned the Transportation and Safety recommendation

regarding the Village-wide speed limit and if this would be brought back to the Village

Board.

Trustee O'Brien indicated the committee saw no benefit to the Village.

President Mueller indicated this could be brought up during budget discussions.

Board of Local Improvements - Trustee Richard J. Tross, President

Trustee Tross reported the committee had not met. He reminded members that the next

meeting scheduled for November 13 was very important as it was also going to be the

official public hearing regarding Special Assessment 217B, which included a small

portion of LeMoyne, Edgewood, Vista and the Lombard Lagoon area. He recommended

Trustee Moreau attend as that area was in her district.

President Mueller commented how nice the area was that was covered in Special

Assessment 217A.

Community Promotion & Tourism - President William J. Mueller, Chairperson

President Mueller, Chairperson of the Community Promotion and Tourism Committee,

reported the committee had not met and the December meeting date would need to be

changed.

Lombard Historical Commission - Brigitte O'Brien

Village Clerk Brigitte O'Brien, member of the Historical Commission, reported the

committee had met and discussed the pursuit of landmark designations for several sites

in the Village. She indicated that National Register work is being done for the Sheldon

Peck Homestead. The planning for fencing and other aspects of the Lombard Cemetery

continues. The next meeting will be January 20.

VII

Village Manager/Village Board Comments

Trustee Moreau stated due to the current economic times, that more identity theft may

occur and informed residents they could check their identity on line and suggested

ftc.org for tips.

President Mueller stated the new Restaurant Depot store would be opening in the old

Menards location at Route 53 and North Avenue on November 5. He indicated a lot of

businesses looked at the location and that the 66,000 square foot store will cater to

restaurants. Two restaurant owners had already told him how much they liked the store

and the savings. He reminded residents of the Veterans' Day Ceremony in downtown

Lombard at 11 am on November 11. The Elmhurst Symphony will have a free concert

on November 22 at 7 pm at the Glenbard High School with 80 musicians playing.

Tickets can be obtained at the Village, the Chamber and Mr. Z.

Trustee Moreau reminded residents that Capone's in downtown Lombard was open and

remarked that the owner looks like Al Capone.

VIII

Consent Agenda

Payroll/Accounts Payable

Approval of Village Payroll

For the period ending October 11, 2008 in the amount of $881,017.65.