| Village Hall |
| 255 East Wilson Ave. |
| Lombard, IL 60148 |
| villageoflombard.org |
| Trustee Richard J. Tross-Chairperson |
| Trustee Jack O'Brien- Alternate Chairperson |
| John Kaforski, Arthur Kuehl, David Arnold, Art Frerichs, |
| Ken Blakeslee and Dan Mahal |
| Staff Liaisons: Wes Anderson and David Dratnol |
| Richard J. Tross, David Arnold, Ken Blakeslee, Dan Mahal, Arthur Kuehl and |
| Art Frerichs |
| Randy Patchett Burns & McDonnell Engineering |
| John Nachtrieb Fotel, Inc. 1125 E. St. Charles Rd. |
| It was moved by Mahal, seconded by Frerichs, to approve. The motion carried |
| by a voice vote |
| Proposed Policy for Street Side Mailbox Replacement Impacted by Snow Removal |
| Operations |
| Anderson: even if the mailbox does not meet the code, we will still install a temporary. |
| We will not replace it if it does not meet code. Arnold: have been noticing a lot of these |
| mailboxes, and very few of them are just your average mailbox. They are these very |
| ornate structures and I am sure they will not fall within the $50.00 cost. Some of them |
| are brick, and go all of the way to the curb. Anderson: we are really concerned with the |
| mailboxes that are very close to or hang over the curb. Tross: we are going to |
| inventory these. We will be measuring grade to bottom of the box, and how far from the |
| curb. If it does not meet code, the home owner will be notified. Anderson: we give |
| residents a copy of the USPS drawing, not our ordinance. Mahal: did we put a cap on |
| this? Anderson: no, we did not. Tross: it is like to like. Frerichs: if you knock down |
| my mailbox, you come back to fix it. Anderson: then it will include labor. I will update |
| policy to read this way. The resident will hire someone to install the mailbox. Mahal: |
| can we get this info over the summer? Anderson: no problem. |
| It was moved by Mahal, seconded by Blakeslee, that this matter be recommend |
| to the Board of Trustees for Approval. The motion carried by a voice vote |
| Backyard Drainage Grant Program - Commercial. |
| Item taken out of order. |
| John Nachtrieb in attendance representing 1125 E. St. Charles Rd. Voiced his opinions. |
| Felt that the property did qualify since there are actually 3 businesses at this location. |
| Property takes up more than the average 2 home lots. Believes that if this project does |
| benefit both us and Lombard, this is the right way to go. Tross: this committee can only |
| make a recommendation to the board; will not set the policy. Anderson: provided |
| committee with a history of the 1125 E. St. Charles Rd. property. Tross: we have |
| nothing before us to show what the proposal is. Anderson: right now they have no |
| storm water system on the property. They want to bore a line under the Prairie Path to |
| Kenilworth Pond. They experience flooding in their dock area. Tross: how far does TIF |
| 3 go? Anderson: from Grace to Westmore. Reviewed the plan that had been |
| submitted to private engineering. Will need to obtain permits from the County to dig |
| under the trail. Arnold: do we have concerns about oils in dock area getting into the |
| pond? Anderson: IEPA standards will need to be met. Frerichs: vehicles today are |
| different. Tross: have not finished reviewing the plans, have not gotten permission from |
| the County - is there a dollar figure for this project? Anderson: he does not have a |
| storm water system at all on his property. Tross: right now he has no drainage at all? |
| Dratnol: he pumps this water out, but needs to wait 72 hours. Tross: the rule that |
| applies for 2 or more contiguous properties might be applicable due to the square |
| footage of the property. Mahal: where is the combined sewer? Anderson: it is on St. |
| Charles Rd. Mahal: why was this not put in at the beginning, when the property was |
| first developed? Not even addressing the code, I can't fathom why there was nothing |
| put in at the beginning of the development of the property. The original policy was |
| developed to help residents with flooding issues that occur due to many different |
| reasons (new construction, etc.) Discussion ensued. Arnold: when Lombard Toyota |
| was redone, they put in some new type of drain. (French drain?) Anderson: they would |
| have had to put in some type of underground storage. Dratnol: the ideal design is one |
| large storage pond. Tross: would like to get a recommendation out of Community |
| Development as to the what is the most efficient way to proceed, and what the equity |
| issues are residential versus commercial. I personally do not want to see all of these |
| businesses coming in and trying to obtain a $10,000.00 grant due to flooding issues. |
| Committee instructed staff to get recommendation from Community Development and |
| bring to the July 10th meeting. |
| It was moved by Arnold, seconded by Blakeslee, that this matter be tabled. The |
| motion carried by a voice vote |
| FY2007 Concrete Rehab And Utility Cuts Patching, Final Balancing Change Order |
| No. 3 |
| Authorizing a decrease to the contract with Triggi Construction in the amount of |
| $32,589.00. |
| It was moved by Kuehl, seconded by Frerichs, that this matter be recommended |
| to the Board of Trustees for approval. The motion carried by a voice vote |
| FY2007 Driveway Apron and Sidewalk Restoration Program, Final Balancing |
| Change Order No. 3 |
| Authorizing a decrease of $19,847.00 to the contract with Kings Point General Cement. |
| It was moved by Mahal, seconded by Kuehl, that this matter be recommended to |
| the Board of Trustees for approval. The motion carried by a voice vote |
| FY2007 Dust Control Program, Change Order No. 1 |
| Reflecting an increase to the duration of the contract by one year (365 calendar days) |
| with no increase in the previously authorized contract amount. |
| Dratnol: we have $25K left in the budget from last year, just want to extend the contract |
| for another year. Strictly for construction projects |
| It was moved by Frerichs, seconded by Mahal, that this matter be recommended |
| to the Board of Trustees for approval. The motion carried by a voice vote |
| FY2008 Asphalt Paving and Patching Program, Change Order No. 1 |
| Authorizing an increase to the contract with Brothers Asphalt in the amount of |
| $185,316.85. |
| Revised memo passed out at the meeting regarding this item. Dratnol reviewed with the |
| committee members present. |
| It was moved by Blakeslee, seconded by Mahal, that this matter be |
| recommended to the Board of Trustees for approval. The motion carried by the |
| following vote: |
| South Broadway (East of Chase), Final Balancing Change Order No. 2 |
| Authorizing a decrease to the contract with MQ Construction Company in the amount of |
| $35,334.34. (DISTRICT #5) |
| It was moved by Mahal, seconded by Blakeslee, that this matter be |
| recommended to the Board of Trustees for approval. The motion carried by a |
| voice vote |
| Westmore-Meyers Road Underground Utility Project, Change Order No. 4 |
| Authorizing an increase to the contract with John Neri Construction Company in the |
| amount of $83,432.45. (DISTRICT #5) |
| Dratnol: passed out a corrected copy of this change order at the meeting. Amount was |
| changed to $83,432.45 (increase). Mahal: questioned sidewalk amount. Dratnol: that |
| was actually a decision made by staff; is a safety issue. (Tross: sidewalks on St. |
| Charles (brick pavers) are really getting bad out there.) Tross: this work was done by |
| Neri, and would have needed to be done anyway. Kuehl: Item#6? Dratnol: we did |
| encounter contaminated soil in this area. Kuehl: could we go after the gas station |
| owner? Anderson: would probably cost us more to go after them then what we would |
| collect. |
| Tross: there still is a large change order amount out there, and staff is going to find out |
| who was at fault, and there may be litigation involved. It is totally unacceptable that an |
| Engineering Firm could come in with these types of errors. When will you have the |
| analysis on this? Dratnol: we will have it for the July 10th meeting. Arnold: how far |
| behind are we on this project? Dratnol: letting of the LAPP job is on schedule. (end of |
| June award) Depends on the timing - we should be finishing up around the end of July |
| with the underground work. Arnold: can we put up "detour signs" for the Taste of |
| Lombard? Dratnol: traffic on Westmore will still be on half of the road. |
| Patchett: there are some things that we could have done better. We are trying to work |
| along with the Village on these issues. Tross: hopefully they will all be resolved. |
| It was moved by Kuehl, seconded by Mahal, that this matter be recommended to |
| the Board of Trustees for approval. The motion carried by the following vote: |
| Anderson: Madison and Park flooding issues. We have met with everyone and the ball |
| is in their courts now to come back to us with applications. |
| Tross: we will be meeting in July and we will not meet in August. |
| Project Status Report |
| Change Order Report |
| Overhead Sewer Grant Program-List of Applicants |
| Backyard Drainage Grant Program |
| Engineering Monthly Report |
| It was moved by Frerichs, seconded by Kuehl, to adjourn at 8:27 PM. The motion |
| carried by a voice vote |