Village of Lombard Legistar System

Stan Rickard - We've made changes to the policy based on suggestions from the

committee. We reduced the number of properties from 8 to 4. Added, that until plans

are approved by Community Development it won't be eligible for village funding. The

Village will reimburse up to $10,000. Joan Destephano-Is that a recommendation from

this committee, the dollar amount? Do we realize that will only take care of 5 people?

Stan Rickard-yes. Joan Destephano-Why is Community Development the control point

in item C? Stan Rickard-Community Development routinely reviews drainage plans for

private development. Since all these will be placed on private property, their staff is

used to working with projects of that type. The grant program suggested here, suggests

that they will come to Public Works for the grant.

Stan Rickard presented the top 11 largest areas that Public Works has identified as

having backyard flooding problems. We'll probably scare up a dozen more smaller

areas that may qualify.

David Arnold-Area on 100 blk W Crystal, does that retain water for 3 days? Mr.

Shannon-It takes about 2 days to pump my basement. David Arnold-The one on Prairie,

you said there is storm, does that water sit for 3 days? Stan Rickard-I don't know how

long it sits. David Arnold-Gatz Pond, that we know of, has it gone over into the

combined sewer? Stan Rickard-I'm sure it has since we've plumbed up CHAW. We

haven't gotten any big rains since completion. John Kaforski-That is restricted right?

Stan Rickard-yes. John Kaforski-How is the outflow? David Dratnol-The original design

was 50 yr before we brought in CHAW. Ken Florey-What's the consequence when the

protection level is exceeded? Stan Rickard-It will fill up quicker, it will threaten the

homes around Gatz Pond. Ken Florey-Will it end up in basements? Stan Rickard-With

a big rain, yes it could. The overflow route is out towards Westmore. If Westmore is

full, in that big of a storm the 108 is full, it will start entering more backyards. I failed to

mention Val's property on Brewster (Valerie Dehner, 314 S. Brewster). They've made

the connection. Her area will be another area that may be considered for the program.

Ken Florey-It seems like 2 or 3 are just smaller than the 4 home criteria. Stephen

Preins-You go down this list, alot of these won't qualify. John Kaforski-One thing I want

to be real careful of is moving water from one place to another. I don't want to alleviate

somebody's problem just to give it to somebody else. Joan Destephano-I'm concerned

about getting backyard water out and it coming up in somebody's basement

downstream. In all these places, there's a few that are separated, but they feed into a

combined. John Kaforski-When we talked about the pumping, waiting the 72 hours may

be a solution. Stan Rickard-That theoretically eliminates any downstream problems.

Stephen Preins-The problem is if you set this down in stone, you have the problem of

enforcement.

Stephen Preins-Item I is confusing. How many backyard pumping systems currently

comply with village ordinances? Are we going to treat this like a sewer stub, we'll

maintain the structure in the street? Stan Rickard-yes.Joan Destephano-Are we talking

about going forward with this or doing some retroactive? Stan Rickard-There are no

dates in this policy. That would be a decision by this committee or the Board. Item K

might be the dates. Ken Florey-Item A, what would happen if the number of homes was

reduced to 2 properties. Stan Rickard-One caution, some of these may have to be

combined with a village improvement. Certainly they could do the pumping option like

you did.

Valerie Dehner-I would like to go on record (would like to be included in this program).

John Kaforski-How can you deny one person? Stephen Preins-The reason we came up

with 4 is because we are dealing with tax dollars. We need to get the most bang for the

buck. There's a limit on cost effectiveness. Ken Florey-Several identified problem areas

are not eligible. That seems to be a fault in the plan. Stan Rickard-There's probably

owners out there, that we haven't heard from. Joan Destephano-Unless something has

happened since November, we haven't studied what would happen by adding all this

extra storm water to the system. Stan Rickard-That is correct. We haven't quantified

how much water is being introduced. Joan Destephano-Minimally we need engineering

studies, and possibly there could be work that would be needed downstream. Stan

Rickard-We have not studied in detail the downstream effects. We're working with the

existing ordinance, the 72 hour rule. John Kaforski-Based on what you're saying, that's

critical (the 72 hr rule). Stan Rickard-The combined sewer areas are very significant

obviously. We have not found the ideal project that fits into this mold. I would rather

have a program where we'll pay 100% combined with a street project. Ken Florey-Some

of these areas are not scheduled for street reconstruction for 20 years. John

Kaforski-I'm not putting water in somebody else's backyard. How do you control the 72

hours? Now we give them funding to put in a pumping system, they turn it on during the

event now we have a huge area of water being pumped in, so somebody else's

basement is full of water. Stan Rickard-The 72 hour rule does have a provision for 250

gpm for each yard. Ken Florey-Some of these areas require some thinking on how can

we handle them, provided we can fix the problem of having a storm sewer. In the mean

time, I don't see that this is going to open the flood gates. It costs a lot of money. But

for some people who are willing to take the steps, the committee still has control over

what is installed. If they don't spend $2500 to get sewage out of their basement they

aren't going to spend $10,000 for this.

Penny Chanez, 119 S Chase-We would appreciate if you could help us in this matter. It

is becoming a problem that is increasing. Our problem is getting worse. We've had

some building that went on in the past few years, that probably should not have been

permitted. One issue is the safety issue. There are many small children in this area, my

son is 8 yrs old, there are many younger. My son was playing on the ice, he broke

through and was stuck. The low point can get 2 1/2-3' deep. As a mother it really upset

me. This water can be seen from our road, anyone could walk back there and drown in

our backyards. I have more control over my swimming pool than I do over my backyard.

Another issue, we have a garage that sits in the middle of this which of course reduces

the resale value of our home. It has deteriorated to a point where we can't use it. With

disclosure laws, we would now have to tell prospective buyers about this and who would

want to buy that?

John Erl, 125 S Chase-Live next door to Penny. I think one of the things when we first

moved in 13 yrs ago there was no disclosure law. We've spent a lot of time over the

years pumping out the backyard. We've taken care of this thing ourself. Talked to

people in the neighborhood who have lived there all their lives who say this is caused by

construction over the years. What we want to do is put in a pump and pump this out to

the street. We're looking for something in the short term. We've agreed to do the labor

on this ourselves. We just want the village to pay for 1/2 of running a private pump

system routed to the street. That's the issue that we're looking at. David Arnold-Why

haven't you put the pump in already? John Erl-Organization and money. It wasn't until I

saw in one of the Prides an article about the Overhead Sewer Grant Program. We've

talked to Frank Gatz over the years and he tried to do something with it. David

Arnold-Even if you did put the pump in, you're still going to have water out there for 3

days. Even if you were to put a single pump in, I don't think the water would be out of

there for a week. There's still going to be water around your garage and it's still going to

be a safety issue. Penny Chanez-I don't know that we have any other option. John

Erl-We've still had to go out and rent the pumps and that gets expensive. David

Arnold-Have you gotten any estimates? Residents-no.

Ralph Schaer, 143 S Highland-My lot is 300' deep and 76' wide same as people on both

sides. The water will be about 120-130' up from the rear of the property. When I do

pump, there's a lot of hoses. I run a 2 horse and 5 horse pumps and it takes me 16

hours to pump it out. In the summer you have the worms and mosquitos. The grass

doesn't grow. This year we pumped 7 times. The last 10 years we've had to pump all

the time. I don't know what other solution we've got. DavidArnold-How would this fit in

with the ordinance we have about pumping out to the public right-of-way or the street?

Stan Rickard-That is directed toward sump pumps that discharge on the sidewalk or

public right-of-way, we ask them to discharge further up in the yard. It's a potential

problem. Ralph Schaer-There could be a freezing problem with the pump. Stan

Rickard-A plumber should be able to find a way to drain that out. Penny Chanez-I think

ideally we would all like to see a more permanent solution. One thing that everyone

needs to consider is that our problem is getting progressively worse. If we do nothing, 5

yrs from now we could really have a nasty situation on our hands. John Erl-If we didn't

pump it out there could be water there for months.

Valerie Dehner, 314 S Brewster-After the last meeting I talked to Stan. Apparently for

our property there were no modifications that could be done at that time. I would like to

reiterate that we would like some financial assistance for this. We chose to do this

because running a line through our property was the best solution because it would be

gravity. At that time I talked to a Community Development Engineer and we voluntarily

decided for safety reasons that was an investment well worth it. Because of whatever

reason that cost has escalated to $17,000. That's why we're here and hope that we will

be considered. Ralph Borgatell-Would like to inform the committee that I've been on the

site of this situation on a number of occasions, even before this lady built her house.

There were approximately 8 properties that were effected by this. David Arnold-The

other thing about this is that 6 others didn't show any interest in helping the situation.

John Kaforski-It was new construction and they probably figured that it was their

problem.

Ken Florey introduced Rick Mahall as a potential candidate for sitting on this committee.

Penny Chanez (to Joan Destephano)-You had a concern about the downstream. I

understand that concern. Since we're pumping right now, we're just asking for

assistance on a more permanent solution. Ken Florey-The system they would install

would be 4' underground. Stan Rickard-Do you know the rate you're pumping?

Guessing that they are probably 150-200 gpm. Ralph Schaer-The one is probably

350gpm. Stan Rickard-They're probably exceeding the current ordinance now. David

Arnold-In this particular scenario it's greater than just a pump, that would be a band-aid.

Ken Florey-It's a quality of life issue. Stephen Preins-If you want to do something to

help, could reduce the eligible number to 2. David Arnold-Would it be possible for this

group to put it on another property. Stan Rickard-No, it is one depressional area. Joan

Destephano-Would you be willing to live with the one pump, 250 gpm, 72 hour wait?

John Erl-yes. Stephen Preins-Depending on how much you wanted to spend, you could

put in a completely automatic system.

Ken Florey-Do we want to send this to the Board of Trustees so it could be available for

spring construction? Joan Destephano-I don't mind going forward, I would really like to

study the downstream, but with the 72 hr rule I could go forward with that, without the 72

hr I really have a problem. As residents of the village you don't want to impact

somebody else.

John Kaforski-When we say a storm sewer, do we mean a direct storm that doesn't

recombine? Stan Rickard-Yes, we mean a completely separated sewer that goes to the

river. Stephen Preins-Just make that clearer in the policy. David Dratnol-The provision

for the restrictor is what makes the big difference. Even at Chase/Highland, if we put in

a sewer to Gatz Pond, there would still probably have to be a restrictor. Joan

Destephano-The 72 hours, is that based on a 10 yr storm, 100 year storm? David

Dratnol-Our sewers are designed for a 10 yr storm. Stan Rickard-The 72 hr ordinance

allows us to shut off any pumps, enforcement. With our SCADA system, we have one

sensor on the 108" at Hickory, we will be getting live information from there. If that

works out we could easily install sensors up and down the 108" and we would know for

sure that that sewer is safe for pumping.

Joan Destephano-You're saying there's no downstream impact based on the revisions

that Steve just made? Stan Rickard-Right Joan Destephano-There's no risk for a 10 yr

storm if we implement this program? Stan Rickard-If they voluntarily comply with the 72

hr rule, the risk is incidental. John Kaforski-State also in there, in the ordinance, that the

village has the right to shut the pump off (add to Item I). Stan Rickard-This water is

treated at Glenbard Wastewater Authority, it costs money, it does take up capacity in the

system, but with the 72 hr rule and the protection on the 108" with the SCADA we're

going to get some good information.

Mr. Shannon, 106 W. Crystal-At the last meeting something was said about televising

the sewers and somebody was supposed to be checking into that lift station at the pond.

Just curious what you've found out.

Stan Rickard-Two questions were put to staff regarding Terrace View Pond, once of

which was what's the route for discharge. Originally there was just one outfall on the

Greenfield side. Starts out roughly 24" and ends up a 72". Sometime later a bypass

line was installed, modified structure on NW corner and there is an outfall to View,

eventually it comes back on St Charles and hooks up with the 72". In the early 90's

when we did the special assessments up here we lowered the pond 1'.

The 2nd question was about the abandoned pump station. We believe it was installed in

the 70's it was designed to assist in dewatering the pond and there was a flap gate

designed to keep the downstream water from coming back into the pond. The pumps

were on the pond side, but we're not sure where. Eventually they ran into operational

problems with the pumps, either poor design or poorly operated, but they were burning

up pumps, eventually they ran a fire hose past the flap gate. In the early 80's it was

abandoned. The early 90's all the hardware was still sitting there. Hadn't been used in

a long time so we authorized that everything be removed. I'm not sure what we've found

out helps Mr. Shannon at all. Mr. Shannon-Between 1972 and the 80's I didn't have a

problem, as soon as they shut down the pumps I'm having a problem. Now there's all

kinds of construction on the NW side, now the water runs down my way. Bringing more

water to the pond, but not pumping any more water. John Kaforski-Is that possible?

With the elevation difference is it possible that instead of going into the pond, the water

is making a turn and going into his sewer? Stan Rickard-It's all old data, we have no

real solid records of what's going on, what has gone on at Mr. Shannon's house. What

was going on with the pond, with 53? If you want to study recommend that we look at

this when we do our storm water studies and we can look at it. John Kaforski-Who else

is having problems? Mr. Shannon-110. My main concern and what I would like to have

answered is why am I getting the surge. It floods at Main and Sunset and about 1/2

hour later it's coming in my basement. As soon as the pump station is turned on at 53

about 20 min later the water goes down. Stan Rickard-53 is always on, it's on

automatic. Mr. Shannon-I assume that's when the station turns on when the water

disappears. At the last meeting, they were instructed to televise the sewers. David

Dratnol-We can't televise sewers right now, because of the temperatures.

Mr. Lichter reviewed the changes.

Facility projects added (1st 3 items)

Fourth is Westmore-Meyers resurfacing. Expect next year there will be a number of

other projects that we'll identify for this funding.

Fifth item is funding

Sixth item that is identified in the 2000 strategic plan. Comprehensive street lighting

program and sewer separation, storm water management planning study.

Recommendations were in the neighborhood of $80mil. We want to take a more

practical look at the system and what can be done to address the combined sewer

issues in the community. It's going to take quite awhile to implement. Think about our

street program that we've been into for about 14 years. We're not done but we've spent

about $67mil. With the change in emphasis it might be time to start looking at

separating some sewers. We've put a space in the CIP, but we haven't put in a cost yet.

Stephen Preins-Gordon has been sitting here for a year saying as we do street projects

separate and eventually they'll all tie in. Stan Rickard-Eventually we want to look

forward as far as we can to the end of the CIP, there's still a lot of unanswered

questions, there's still a lot of storm water sitting out in the system. When we do Hickory

for example all those little streets that were paved in the 80's we need to take care of

them. Eventually we're going to run into outfall problems. We're limited to the number

of places we can put this into the river. David Dratnol-The master planning gives us

what size pipe we need to get in the ground, so when we do an intermediate project we

know what size pipe to put in. Mr. Lichter-We want to be practical but it's still going to be

expensive. John Kaforski-So theoretically we could be looking at some more detention

areas after the study. Stan Rickard-yes. David Arnold-Are we limited to how much

water we can put into the river? David Dratnol-We can't cause downstream effects. Mr.

Lichter-In terms of these projects, the ones in italics are different than the 2nd draft.

Signalized intersection at Main/16th. We will be constructing a full intersection there.

There will also be a pedestrian signal put in at 16th/Finley. Still looking at the financing

for Fire, Police and Central Garage.

At this point, the 10yr cost is about $81.4mil and there are a couple that are not funded.

Ken Florey-S Broadway, right now there's a private street, if that street is reconstructed,

maybe we should look at reopening that.

Stan Rickard-There's been no changes in this policy since it was introduced. We set it

aside while we talked about the backyard program. (Stan reviewed the proposed

policy.) This is a mandatory program. We would start this when the money becomes

available in June. Stephen Preins-What is the rationale when we come out and notify

somebody? Are we going to go around and do sump pump inspections? If we're going

to do this, we should hire a guy and pay him $35,000 a year. Just do it all. Stan

Rickard-I would suggest that for the long term, that may be the way to go. But for the

pilot program in Olde Towne I would suggest that we use a private firm until we all get

used to the program and work out the kinks. Stephen Preins-If we're going to have this,

we might as well do it in a big way. Joan Destephano-Don't you think we should pilot

the procedures? It's getting into the people's houses. I think it's going to be a little

controversial. Stan Rickard-The way it's set up it's a long term, long haul approach. I

don't know if there's enough money or staff to go out there in the next 2 years and just

get it done. John Kaforski-Put this immediately into the Pride. Stephen Preins-Alot of

people don't want the water on their grass. If we send this to the Board I want to attach

it to a commitment to do it village wide.

John Kaforski-Let's start the public awareness and offer to people throughout the village

right now, to come forward now. Stephen Preins-If we do what I'm saying and hire a

staff guy to do these inspections, we're going to save money in the long run. Stan

Rickard-I think the line of funding is evidence of that commitment. Stephen Preins-I

would just like to see it compressed. Mr Lichter-You may want to pick areas, like

combined sewer ares, first. If the feeling of the committee is with the recommendation

from Steve, that should go from the committee to the Board so they know you're

feelings.Stephen Preins-Do we have any information at Public Works that we could look

at? Stan Rickard-I probably ought to bring the spreadsheet back to you. The

assumptions were based on those first 30 homes. The $50,000 is going to demonstrate

a commitment. Whether it needs to be 65k, or 80k, is immaterial at this point. It's the

downspouts that are criminal in combined areas. In sanitary any clear water is

forbidden.

The committee asked staff to bring more information to the meeting of January 25.