Village Hall |
255 East Wilson Ave. |
Lombard, IL 60148 |
villageoflombard.org |
Trustee Steven D. Sebby, Chairperson |
Trustee Rick Soderstrom Vice Chairperson |
John Kaforski, Rick Mahal, David Arnold, Art Frerichs, |
Ken Blakeslee and Dan Mahal |
Staff Liaisons: Wes Anderson and David Dratnol |
John Kaforski, Committee Member Trustee Joan DeStephano, Stephen Preins |
and David Arnold |
It was moved by Preins, seconded by Kaforski, that the minutes of the December |
14, 1999, be approved. The motion carried by a voice vote |
Stan Rickard - We've made changes to the policy based on suggestions from the |
committee. We reduced the number of properties from 8 to 4. Added, that until plans |
are approved by Community Development it won't be eligible for village funding. The |
Village will reimburse up to $10,000. Joan Destephano-Is that a recommendation from |
this committee, the dollar amount? Do we realize that will only take care of 5 people? |
Stan Rickard-yes. Joan Destephano-Why is Community Development the control point |
in item C? Stan Rickard-Community Development routinely reviews drainage plans for |
private development. Since all these will be placed on private property, their staff is |
used to working with projects of that type. The grant program suggested here, suggests |
that they will come to Public Works for the grant. |
Stan Rickard presented the top 11 largest areas that Public Works has identified as |
having backyard flooding problems. We'll probably scare up a dozen more smaller |
areas that may qualify. |
David Arnold-Area on 100 blk W Crystal, does that retain water for 3 days? Mr. |
Shannon-It takes about 2 days to pump my basement. David Arnold-The one on Prairie, |
you said there is storm, does that water sit for 3 days? Stan Rickard-I don't know how |
long it sits. David Arnold-Gatz Pond, that we know of, has it gone over into the |
combined sewer? Stan Rickard-I'm sure it has since we've plumbed up CHAW. We |
haven't gotten any big rains since completion. John Kaforski-That is restricted right? |
Stan Rickard-yes. John Kaforski-How is the outflow? David Dratnol-The original design |
was 50 yr before we brought in CHAW. Ken Florey-What's the consequence when the |
protection level is exceeded? Stan Rickard-It will fill up quicker, it will threaten the |
homes around Gatz Pond. Ken Florey-Will it end up in basements? Stan Rickard-With |
a big rain, yes it could. The overflow route is out towards Westmore. If Westmore is |
full, in that big of a storm the 108 is full, it will start entering more backyards. I failed to |
mention Val's property on Brewster (Valerie Dehner, 314 S. Brewster). They've made |
the connection. Her area will be another area that may be considered for the program. |
Ken Florey-It seems like 2 or 3 are just smaller than the 4 home criteria. Stephen |
Preins-You go down this list, alot of these won't qualify. John Kaforski-One thing I want |
to be real careful of is moving water from one place to another. I don't want to alleviate |
somebody's problem just to give it to somebody else. Joan Destephano-I'm concerned |
about getting backyard water out and it coming up in somebody's basement |
downstream. In all these places, there's a few that are separated, but they feed into a |
combined. John Kaforski-When we talked about the pumping, waiting the 72 hours may |
be a solution. Stan Rickard-That theoretically eliminates any downstream problems. |
Stephen Preins-The problem is if you set this down in stone, you have the problem of |
enforcement. |
Stephen Preins-Item I is confusing. How many backyard pumping systems currently |
comply with village ordinances? Are we going to treat this like a sewer stub, we'll |
maintain the structure in the street? Stan Rickard-yes.Joan Destephano-Are we talking |
about going forward with this or doing some retroactive? Stan Rickard-There are no |
dates in this policy. That would be a decision by this committee or the Board. Item K |
might be the dates. Ken Florey-Item A, what would happen if the number of homes was |
reduced to 2 properties. Stan Rickard-One caution, some of these may have to be |
combined with a village improvement. Certainly they could do the pumping option like |
you did. |
Valerie Dehner-I would like to go on record (would like to be included in this program). |
John Kaforski-How can you deny one person? Stephen Preins-The reason we came up |
with 4 is because we are dealing with tax dollars. We need to get the most bang for the |
buck. There's a limit on cost effectiveness. Ken Florey-Several identified problem areas |
are not eligible. That seems to be a fault in the plan. Stan Rickard-There's probably |
owners out there, that we haven't heard from. Joan Destephano-Unless something has |
happened since November, we haven't studied what would happen by adding all this |
extra storm water to the system. Stan Rickard-That is correct. We haven't quantified |
how much water is being introduced. Joan Destephano-Minimally we need engineering |
studies, and possibly there could be work that would be needed downstream. Stan |
Rickard-We have not studied in detail the downstream effects. We're working with the |
existing ordinance, the 72 hour rule. John Kaforski-Based on what you're saying, that's |
critical (the 72 hr rule). Stan Rickard-The combined sewer areas are very significant |
obviously. We have not found the ideal project that fits into this mold. I would rather |
have a program where we'll pay 100% combined with a street project. Ken Florey-Some |
of these areas are not scheduled for street reconstruction for 20 years. John |
Kaforski-I'm not putting water in somebody else's backyard. How do you control the 72 |
hours? Now we give them funding to put in a pumping system, they turn it on during the |
event now we have a huge area of water being pumped in, so somebody else's |
basement is full of water. Stan Rickard-The 72 hour rule does have a provision for 250 |
gpm for each yard. Ken Florey-Some of these areas require some thinking on how can |
we handle them, provided we can fix the problem of having a storm sewer. In the mean |
time, I don't see that this is going to open the flood gates. It costs a lot of money. But |
for some people who are willing to take the steps, the committee still has control over |
what is installed. If they don't spend $2500 to get sewage out of their basement they |
aren't going to spend $10,000 for this. |
Penny Chanez, 119 S Chase-We would appreciate if you could help us in this matter. It |
is becoming a problem that is increasing. Our problem is getting worse. We've had |
some building that went on in the past few years, that probably should not have been |
permitted. One issue is the safety issue. There are many small children in this area, my |
son is 8 yrs old, there are many younger. My son was playing on the ice, he broke |
through and was stuck. The low point can get 2 1/2-3' deep. As a mother it really upset |
me. This water can be seen from our road, anyone could walk back there and drown in |
our backyards. I have more control over my swimming pool than I do over my backyard. |
Another issue, we have a garage that sits in the middle of this which of course reduces |
the resale value of our home. It has deteriorated to a point where we can't use it. With |
disclosure laws, we would now have to tell prospective buyers about this and who would |
want to buy that? |
John Erl, 125 S Chase-Live next door to Penny. I think one of the things when we first |
moved in 13 yrs ago there was no disclosure law. We've spent a lot of time over the |
years pumping out the backyard. We've taken care of this thing ourself. Talked to |
people in the neighborhood who have lived there all their lives who say this is caused by |
construction over the years. What we want to do is put in a pump and pump this out to |
the street. We're looking for something in the short term. We've agreed to do the labor |
on this ourselves. We just want the village to pay for 1/2 of running a private pump |
system routed to the street. That's the issue that we're looking at. David Arnold-Why |
haven't you put the pump in already? John Erl-Organization and money. It wasn't until I |
saw in one of the Prides an article about the Overhead Sewer Grant Program. We've |
talked to Frank Gatz over the years and he tried to do something with it. David |
Arnold-Even if you did put the pump in, you're still going to have water out there for 3 |
days. Even if you were to put a single pump in, I don't think the water would be out of |
there for a week. There's still going to be water around your garage and it's still going to |
be a safety issue. Penny Chanez-I don't know that we have any other option. John |
Erl-We've still had to go out and rent the pumps and that gets expensive. David |
Arnold-Have you gotten any estimates? Residents-no. |
Ralph Schaer, 143 S Highland-My lot is 300' deep and 76' wide same as people on both |
sides. The water will be about 120-130' up from the rear of the property. When I do |
pump, there's a lot of hoses. I run a 2 horse and 5 horse pumps and it takes me 16 |
hours to pump it out. In the summer you have the worms and mosquitos. The grass |
doesn't grow. This year we pumped 7 times. The last 10 years we've had to pump all |
the time. I don't know what other solution we've got. DavidArnold-How would this fit in |
with the ordinance we have about pumping out to the public right-of-way or the street? |
Stan Rickard-That is directed toward sump pumps that discharge on the sidewalk or |
public right-of-way, we ask them to discharge further up in the yard. It's a potential |
problem. Ralph Schaer-There could be a freezing problem with the pump. Stan |
Rickard-A plumber should be able to find a way to drain that out. Penny Chanez-I think |
ideally we would all like to see a more permanent solution. One thing that everyone |
needs to consider is that our problem is getting progressively worse. If we do nothing, 5 |
yrs from now we could really have a nasty situation on our hands. John Erl-If we didn't |
pump it out there could be water there for months. |
Valerie Dehner, 314 S Brewster-After the last meeting I talked to Stan. Apparently for |
our property there were no modifications that could be done at that time. I would like to |
reiterate that we would like some financial assistance for this. We chose to do this |
because running a line through our property was the best solution because it would be |
gravity. At that time I talked to a Community Development Engineer and we voluntarily |
decided for safety reasons that was an investment well worth it. Because of whatever |
reason that cost has escalated to $17,000. That's why we're here and hope that we will |
be considered. Ralph Borgatell-Would like to inform the committee that I've been on the |
site of this situation on a number of occasions, even before this lady built her house. |
There were approximately 8 properties that were effected by this. David Arnold-The |
other thing about this is that 6 others didn't show any interest in helping the situation. |
John Kaforski-It was new construction and they probably figured that it was their |
problem. |
Ken Florey introduced Rick Mahall as a potential candidate for sitting on this committee. |
Penny Chanez (to Joan Destephano)-You had a concern about the downstream. I |
understand that concern. Since we're pumping right now, we're just asking for |
assistance on a more permanent solution. Ken Florey-The system they would install |
would be 4' underground. Stan Rickard-Do you know the rate you're pumping? |
Guessing that they are probably 150-200 gpm. Ralph Schaer-The one is probably |
350gpm. Stan Rickard-They're probably exceeding the current ordinance now. David |
Arnold-In this particular scenario it's greater than just a pump, that would be a band-aid. |
Ken Florey-It's a quality of life issue. Stephen Preins-If you want to do something to |
help, could reduce the eligible number to 2. David Arnold-Would it be possible for this |
group to put it on another property. Stan Rickard-No, it is one depressional area. Joan |
Destephano-Would you be willing to live with the one pump, 250 gpm, 72 hour wait? |
John Erl-yes. Stephen Preins-Depending on how much you wanted to spend, you could |
put in a completely automatic system. |
Ken Florey-Do we want to send this to the Board of Trustees so it could be available for |
spring construction? Joan Destephano-I don't mind going forward, I would really like to |
study the downstream, but with the 72 hr rule I could go forward with that, without the 72 |
hr I really have a problem. As residents of the village you don't want to impact |
somebody else. |
John Kaforski-When we say a storm sewer, do we mean a direct storm that doesn't |
recombine? Stan Rickard-Yes, we mean a completely separated sewer that goes to the |
river. Stephen Preins-Just make that clearer in the policy. David Dratnol-The provision |
for the restrictor is what makes the big difference. Even at Chase/Highland, if we put in |
a sewer to Gatz Pond, there would still probably have to be a restrictor. Joan |
Destephano-The 72 hours, is that based on a 10 yr storm, 100 year storm? David |
Dratnol-Our sewers are designed for a 10 yr storm. Stan Rickard-The 72 hr ordinance |
allows us to shut off any pumps, enforcement. With our SCADA system, we have one |
sensor on the 108" at Hickory, we will be getting live information from there. If that |
works out we could easily install sensors up and down the 108" and we would know for |
sure that that sewer is safe for pumping. |
Joan Destephano-You're saying there's no downstream impact based on the revisions |
that Steve just made? Stan Rickard-Right Joan Destephano-There's no risk for a 10 yr |
storm if we implement this program? Stan Rickard-If they voluntarily comply with the 72 |
hr rule, the risk is incidental. John Kaforski-State also in there, in the ordinance, that the |
village has the right to shut the pump off (add to Item I). Stan Rickard-This water is |
treated at Glenbard Wastewater Authority, it costs money, it does take up capacity in the |
system, but with the 72 hr rule and the protection on the 108" with the SCADA we're |
going to get some good information. |
It was moved by Preins, seconded by Arnold, to recommend approval of the |
policy to the Board of Trustees with the following revisions: Change the number |
effected from 4 to 2, define that it has to be a direct storm sewer to the river, in |
Item I, define that it is subject to the Villages's rule, add Item K, effective dates |
retroactive to December 1, 1999. The motion carried by the following vote: |
Mr. Shannon, 106 W. Crystal-At the last meeting something was said about televising |
the sewers and somebody was supposed to be checking into that lift station at the pond. |
Just curious what you've found out. |
Stan Rickard-Two questions were put to staff regarding Terrace View Pond, once of |
which was what's the route for discharge. Originally there was just one outfall on the |
Greenfield side. Starts out roughly 24" and ends up a 72". Sometime later a bypass |
line was installed, modified structure on NW corner and there is an outfall to View, |
eventually it comes back on St Charles and hooks up with the 72". In the early 90's |
when we did the special assessments up here we lowered the pond 1'. |
The 2nd question was about the abandoned pump station. We believe it was installed in |
the 70's it was designed to assist in dewatering the pond and there was a flap gate |
designed to keep the downstream water from coming back into the pond. The pumps |
were on the pond side, but we're not sure where. Eventually they ran into operational |
problems with the pumps, either poor design or poorly operated, but they were burning |
up pumps, eventually they ran a fire hose past the flap gate. In the early 80's it was |
abandoned. The early 90's all the hardware was still sitting there. Hadn't been used in |
a long time so we authorized that everything be removed. I'm not sure what we've found |
out helps Mr. Shannon at all. Mr. Shannon-Between 1972 and the 80's I didn't have a |
problem, as soon as they shut down the pumps I'm having a problem. Now there's all |
kinds of construction on the NW side, now the water runs down my way. Bringing more |
water to the pond, but not pumping any more water. John Kaforski-Is that possible? |
With the elevation difference is it possible that instead of going into the pond, the water |
is making a turn and going into his sewer? Stan Rickard-It's all old data, we have no |
real solid records of what's going on, what has gone on at Mr. Shannon's house. What |
was going on with the pond, with 53? If you want to study recommend that we look at |
this when we do our storm water studies and we can look at it. John Kaforski-Who else |
is having problems? Mr. Shannon-110. My main concern and what I would like to have |
answered is why am I getting the surge. It floods at Main and Sunset and about 1/2 |
hour later it's coming in my basement. As soon as the pump station is turned on at 53 |
about 20 min later the water goes down. Stan Rickard-53 is always on, it's on |
automatic. Mr. Shannon-I assume that's when the station turns on when the water |
disappears. At the last meeting, they were instructed to televise the sewers. David |
Dratnol-We can't televise sewers right now, because of the temperatures. |
Mr. Lichter reviewed the changes. |
Facility projects added (1st 3 items) |
Fourth is Westmore-Meyers resurfacing. Expect next year there will be a number of |
other projects that we'll identify for this funding. |
Fifth item is funding |
Sixth item that is identified in the 2000 strategic plan. Comprehensive street lighting |
program and sewer separation, storm water management planning study. |
Recommendations were in the neighborhood of $80mil. We want to take a more |
practical look at the system and what can be done to address the combined sewer |
issues in the community. It's going to take quite awhile to implement. Think about our |
street program that we've been into for about 14 years. We're not done but we've spent |
about $67mil. With the change in emphasis it might be time to start looking at |
separating some sewers. We've put a space in the CIP, but we haven't put in a cost yet. |
Stephen Preins-Gordon has been sitting here for a year saying as we do street projects |
separate and eventually they'll all tie in. Stan Rickard-Eventually we want to look |
forward as far as we can to the end of the CIP, there's still a lot of unanswered |
questions, there's still a lot of storm water sitting out in the system. When we do Hickory |
for example all those little streets that were paved in the 80's we need to take care of |
them. Eventually we're going to run into outfall problems. We're limited to the number |
of places we can put this into the river. David Dratnol-The master planning gives us |
what size pipe we need to get in the ground, so when we do an intermediate project we |
know what size pipe to put in. Mr. Lichter-We want to be practical but it's still going to be |
expensive. John Kaforski-So theoretically we could be looking at some more detention |
areas after the study. Stan Rickard-yes. David Arnold-Are we limited to how much |
water we can put into the river? David Dratnol-We can't cause downstream effects. Mr. |
Lichter-In terms of these projects, the ones in italics are different than the 2nd draft. |
Signalized intersection at Main/16th. We will be constructing a full intersection there. |
There will also be a pedestrian signal put in at 16th/Finley. Still looking at the financing |
for Fire, Police and Central Garage. |
At this point, the 10yr cost is about $81.4mil and there are a couple that are not funded. |
Ken Florey-S Broadway, right now there's a private street, if that street is reconstructed, |
maybe we should look at reopening that. |
Stan Rickard-There's been no changes in this policy since it was introduced. We set it |
aside while we talked about the backyard program. (Stan reviewed the proposed |
policy.) This is a mandatory program. We would start this when the money becomes |
available in June. Stephen Preins-What is the rationale when we come out and notify |
somebody? Are we going to go around and do sump pump inspections? If we're going |
to do this, we should hire a guy and pay him $35,000 a year. Just do it all. Stan |
Rickard-I would suggest that for the long term, that may be the way to go. But for the |
pilot program in Olde Towne I would suggest that we use a private firm until we all get |
used to the program and work out the kinks. Stephen Preins-If we're going to have this, |
we might as well do it in a big way. Joan Destephano-Don't you think we should pilot |
the procedures? It's getting into the people's houses. I think it's going to be a little |
controversial. Stan Rickard-The way it's set up it's a long term, long haul approach. I |
don't know if there's enough money or staff to go out there in the next 2 years and just |
get it done. John Kaforski-Put this immediately into the Pride. Stephen Preins-Alot of |
people don't want the water on their grass. If we send this to the Board I want to attach |
it to a commitment to do it village wide. |
Enactment No: Proposed Clear Water |
John Kaforski-Let's start the public awareness and offer to people throughout the village |
right now, to come forward now. Stephen Preins-If we do what I'm saying and hire a |
staff guy to do these inspections, we're going to save money in the long run. Stan |
Rickard-I think the line of funding is evidence of that commitment. Stephen Preins-I |
would just like to see it compressed. Mr Lichter-You may want to pick areas, like |
combined sewer ares, first. If the feeling of the committee is with the recommendation |
from Steve, that should go from the committee to the Board so they know you're |
feelings.Stephen Preins-Do we have any information at Public Works that we could look |
at? Stan Rickard-I probably ought to bring the spreadsheet back to you. The |
assumptions were based on those first 30 homes. The $50,000 is going to demonstrate |
a commitment. Whether it needs to be 65k, or 80k, is immaterial at this point. It's the |
downspouts that are criminal in combined areas. In sanitary any clear water is |
forbidden. |
The committee asked staff to bring more information to the meeting of January 25. |
David Dratnol-We looked at projects constructed in 98 & 99, in 98 there are 4 projects |
that fall in the criteria, 99, 5 projects, Hammerschmidt, SA213, Olde Towne East Ph1, |
CHAW & Butterfield. There only 2 projects affected by the change, Lombard Hills West |
& CHAW. Ken Florey-Why wouldn't it be SA213? The total cost is strictly the cost for |
new sidewalks, not replacement. Olde Towne, Phase 3, we had about $6,000, that was |
the largest dollar amount. Lombard Hills West technically does not fall under the |
criteria, because it was not a full reconstruct. But due to the extensive activity out there |
the Board of Trustees felt it should be considered. Ralph Borgatell-The rationale was |
that since the work was just done out there, the Village won't be out there for another |
15-20 years for a reconstruct. |
The committee asked for a dollar amount for SA213 because we've already assessed |
these people 30%. |
Stephen Preins-If you're going to do it retroactive SA213 ought to be included. |
It was moved by Preins, seconded by Kaforski, to recommend to the Board of |
Trustees that we do sidewalk at 100% village cost retroactive to 1998 and to |
include Special Assessment 213 and refunding to residents. The motion carried |
by the following vote: |
Change Order Report |
It was moved by Preins, seconded by Kaforski, that this matter be recommended |
to the Board of Trustees for approval. The motion carried by the following vote: |
Enactment No: Resolution 89-00 SC |
Concoord |
Restoration List |
Procurement Schedule |
Overhead Sewer Grant Program-List of Applicants |
It was moved by Kaforski, seconded by Preins, that there being no further |
business, the meeting be adjourned at 10:32 p.m. The motion carried by a voice |
vote |