Village of Lombard Legistar System

Thursday, January 21, 1999

7:30 PM

Village of Lombard

Village Hall

255 East Wilson Ave.

Lombard, IL 60148

villageoflombard.org

Board Room - Village Hall

Village Board of Trustees

Meeting Minutes

Village Board of Trustees

Meeting Minutes

January 21, 1999

REGULAR MEETING - JANUARY 21, 1999 - 7:30 P.M.

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N. Schaffer,

Trustee John M. Jaugilas, John DeFalco, Trustee Paul Kufrin Jr. and Village

President Willliam J. Mueller

Present:

BOARD ROOM Revised 1/21/99

Broadcast on Cable TV Channel 6

Call to Order and Pledge of Allegiance

The regular meeting of the President and Board of Trustees of the Village of Lombard

held on Thursday, January 21, 1999 in the Board Room of the Village Hall was called to

order by President William J. Mueller at 7:35 pm. Upon roll call by Clerk Gerhardt, the

following were:

Present: President Mueller, Trustees Borgatell, Tross, Schaffer, Jaugilas DeFalco &

Kufrin

Absent: None

Quorum Present

Roll Call

Other Elected Official Present:

Village Clerk Lorraine G. Gerhardt

Other Appointed Officials Present:

Village Manager William T. Lichter

Assistant Village Manager Anne Marie Gaura

Administrative Assistant Ellen Balsamo

Village Attorney Thomas P. Bayer

Deputy Fire Chief Jerry Tonne

Chief of Police Leon R. Kutzke

Finance Director Leonard J. Flood

Assistant Director of Finance Michael Guttman

Senior Planner David Sundland

Director of Public Works Stan Rickard

Assistant Director of Public Works John Burg

Village Engineer David Dratnol

Deputy Clerk Barbara Johnson

III

Public Hearings

PC 98-41 Fountain Square Amendment

Attorney Tom Bayer opened the public hearing for hearing comments regarding the first

amendment to the annexation agreement for Fountain Square. After an explanation of

the amendment, Attorney Bayer asked if there were any questions or comments, there

being none, the public hearing was closed at 7:35.

Public Participation (15 minute time limit)

Village Clerk Lorraine Gerhardt read a proclamation for Blood Donor Month during the

month of January and Jaycees week January 16-23, 1999.

President Mueller thanked Carol Bauer and Linda Opland for their organization of this

successful January Blood Drive and also thanked the donors.

Mark Ahlenius, 22 N Glenview, requested clarification regarding the details of the

Eugenia Street Improvement.

Approval of Minutes

Trustee Jaugilas asked that the minutes be corrected to reflect that he had not given the

report on the St. Charles Road Ad Hoc Committee, that Trustee DeFalco reported.

Trustee DeFalco asked that the minutes be corrected as to the date of the St. Charles

Road Ad Hoc Committee hearing. They should reflect January 20, 1999 instead of

January 10, 1999. He also requested the report for the Public Works Committee to

reflect the following: "He stated that there is some concern that some streets which had

been recently patched, yet soon to be undergoing complete street improvement, may

cause residents inconvenience twice in a short time. The Committee realized that

some patching, performed by our Public Works Department was necessary prior to the

scheduled improvements due to street conditions."

It was moved by Trustee Kufrin Jr., seconded by Trustee Jaugilas, that the

minutes of the Regular Board of Trustees Meeting of January 7, 1999 be approved

as corrected. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee John M. Jaugilas, John DeFalco and Trustee Paul

Kufrin Jr.

6 -

Committee Reports

Economic/Community Development Committee - Trustee Paul Kufrin,

Jr., Chairperson

Trustee Kufrin reported that the next meeting will be held February 7, 1999.

Environmental Concerns Committee - Trustee David N. Schaffer,

Chairperson

Trustee Schaffer reported that the Committee met last Tuesday and discussed the

Brush Chipping Program and among other items, Cat Licensing. The Committee

decided to disseminate information to residents advising that cats must be inoculated.

Also the Committee discussed providing information on the general treatment of feral

cats.

DuPage County Community Development Commission - Trustee

David N. Schaffer, Lombard Representative

Trustee Schaffer announced that the next meeting will be held on January 26, 1999.

Finance Committee - Trustee Richard J. Tross, Chairperson

Trustee Tross reported that the Committee will meet next Thursday, January 28, 1999.

The 1997-1998 Financial Audit and Management Letter will be on the agenda as well as

Water and Sewer Fund deficits.

DuPage Convention & Visitors' Bureau - Trustee Richard J. Tross,

Lombard Representative

No Report

Community Promotion & Tourism Committee - Richard J. Tross,

Chairperson

Trustee Tross stated that the committee met today at 3:00. They approved a full grant

recommendation for $39,500 for the Lilac Parade, $12,500 for a portion of advertising

for Lilac Time and a Weekend Escapes insert highlighting Lilac Time and our local

hotels in the amount $5,500. There was a concurrence for the committee to explore the

possibility of holding downtown car shows and perhaps a Nascar Formula One show for

the Fall. The Committee also discussed the Millennium Celebration. They are planning

a full agenda beginning at Lilac time and lasting all the way to the end of the year. He

added that there may be a Mini Fourth of July Parade on St. Charles Road as Lombard

had in the past.

Legislative Committee - Trustee Ralph F. Borgatell, Chairperson

Trustee Borgatell announced that the Committee last met on January 11,1999 and

decided that they will study and report to the Village Board regarding the Gift Ban Act.

They will try and meet with Pate Phillip at a time convenient for him. The next regular

meeting will be held on February 1,1999,

Public Works Committee - Trustee John DeFalco, Chairperson

Trustee DeFalco reported that the Committee met (in between snow plowing) on

January 12, 1999 and discussed change orders, the largest of which is a deduct for

$173,000.00 for the Westmore Woods Project. He also noted that there were various

other change orders approved by the Committee appearing on tonight's Consent

Agenda. A new Barricade Correction Procedure was discussed and approved.

Concern was expressed regarding excessive settlement of parkways in Lombard Hills

West and on East Goebel. He announced that the next meeting will be a special joint

meeting with the Board of Trustees on January 26, 1999, to discuss the third draft of the

Capital Improvement Plan. The next regular meeting of the Public Works Committee will

be on February 9, 1999.

Transportation & Safety Committee - Trustee John M. Jaugilas,

Chairperson

Trustee Jaugilas reported that there was no meeting in January due to a lack of quorum

and that the next meeting will be February 1, 1999.

St. Charles Road Ad-Hoc Committee

Trustee Jaugilas said that the Committee held the Public Hearing last night regarding

their recommendations and there will be a report of the recommendations at the next

Village Board Meeting.

Trustee Tross asked that it be an item for discussion or that it be done at a Committee

of the Whole. After some discussion it was decided to review the recommendations at

the first regular Board Meeting if the report is ready and it will be left up to Trustee

Jaugilas and staff to decide.

Village Clerk/President of Board of Local Improvements - Lorraine G.

Gerhardt

Clerk Gerhardt gave a report of the December 17, 1998 meeting saying that at the

meeting the Board approved three payouts regarding Lombard Farms North SA 209 in

the amount of $80,323.58. They also approved 2 payouts for SA 213/214 West,

Windsor and Woodland, for $11,936.17, and six payouts for SA 215 Fountain Square for

a total of $737,279.40. She said that a partial payment of legal fees for SA 215 in the

amount of $66,488.90 was also approved to Klein,Thorpe and Jenkins. The next BOLI

meeting will be January 27,1999 at 3:00 p.m.

VII

Consent Agenda

It was moved by DeFalco, seconded by Trustee Schaffer, to pass the Consent

Agenda, to suspend the rules, waive first reading and pass on second reading,

waive competitive bidding and award contracts approve and adopt resolutions as

needed for the following items and as read by the Clerk on the Consent Agenda.

The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee John M. Jaugilas, John DeFalco and Trustee Paul

Kufrin Jr.

6 -

980783

This Matter was approved on the Consent Agenda.

980785

This Matter was approved on the Consent Agenda.

Enactment No: Eugenia Avenue Varie

980771

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 108-99 We

980773

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 100-99 SS

980774

A RESOLUTION AUTHORIZING A CHANGE ORDER

INVOLVING AN INCREASE IN THE DOLLAR AMOUNT OF

THE CONTRACT OF $10,000 OR MORE

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 101-99 Ma

980776

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 102-99 Ci

980786

RESOLUTION ACCEPTING PUBLIC WATERMAIN SYSTEM AND SANITARY SEWER SYSTEM FOR

STUDIOS PLUS HOTEL DEVELOPMENT PROJECT AT 260 E. 22ND STREET, LOMBARD, IL

This Matter was adopted on the Consent Agenda.

Enactment No: Resolution 103-99 St

980463

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinance 4584 Plan

980714

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinance 4585 Parki

980749

This Matter was passed on second reading on the Consent Agenda.

Enactment No: Ordinance 4586 K-9 T

980782

This Matter was approved on the Consent Agenda.

Enactment No: Two 1999 Ford Taurus

VIII

Agenda Items for Separate Action

980723

AN ORDINANCE AMENDING A GRANT OF A CONDITIONAL USE

FOR A PLANNED DEVELOPMENT PURSUANT TO

LOMBARD ZONING ORDINANCE NO. 3274

AND GRANTING A VARIATION FROM THE LOMBARD SIGN ORDINANCE

(PC 98-41: Fountain Square Subdivision)

(See also Ordinance No. 4422D)

It was moved by Trustee Schaffer, seconded by Trustee Borgatell, that the Village

Board suspend the rules, waive first reading and pass on second an ordinance

authorizing a first amendment to the annexation agreement for Fountain Square.

The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee David N. Schaffer, Trustee John M.

Jaugilas, John DeFalco, Trustee Paul Kufrin Jr. and Village President

Willliam J. Mueller

6 -

Abstain:

Trustee Richard J. Tross

1 -

Enactment No: Ordinance 4587 and 4

(2) Ordinance 4588- Amending a Grant of Conditional Use for a Planned Development

pusuant to Lombard Zoning Ordinance 3274 and Granting a Variation from the Lombard

Sign Ordinance (An Ordinance amending Ordinance 4422D).

It was moved by Trustee Schaffer, seconded by Trustee Borgatell, that the Village

Board suspend the rules, waive first reading and pass on second reading an

ordinance amending the Conditional Use and Granting Variations for the Planned

Development for Fountain Square. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee David N. Schaffer, Trustee John M.

Jaugilas, John DeFalco and Trustee Paul Kufrin Jr.

5 -

Abstain:

Trustee Richard J. Tross

1 -

980724

AN ORDINANCE APPROVING A TEXT AMENDMENT

TO THE LOMBARD ZONING ORDINANCE TITLE 15, CHAPTER 155 OF THE CODE OF

LOMBARD, ILLINOIS

Enactment No: Ordinances 4589 and

Trustee DeFalco expressed concerns with the set backs allowed in the ordinance. After

some questions and discussion by the Board, the following motion was made.

It was moved by Trustee Jaugilas, seconded by Trustee Tross, that an ordinance

amending the Lombard Zoning Ordinance to allow religious institutions as a

Conditional Use in the B5 Central Business District be passed on second

reading. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee John M. Jaugilas and Trustee Paul Kufrin Jr.

5 -

Nay:

John DeFalco

1 -

It was moved by Trustee Kufrin Jr., seconded by Trustee Tross, that the Board

approve option B on second reading, an ordinance amending the sign ordinance

to establish new standards and definitions of attention-getting devices. The

motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee John M.

Jaugilas, John DeFalco and Trustee Paul Kufrin Jr.

5 -

Abstain:

Trustee David N. Schaffer

1 -

980784

Trustee Schaffer commented on the listing of Legal fees and suggested more

description as to particular tasks. Tom Bayer described an alternate form of billing that

could be used and explained the present statement. It was agreed that Tom Bayer

would provide an alternate billing form that is also used by Klein, Thorpe and Jenkins for

the Board's review.

It was moved by Trustee Schaffer, seconded by Trustee Borgatell, that this matter

be approved. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee John M. Jaugilas, John DeFalco and Trustee Paul

Kufrin Jr.

6 -

Enactment No: Approval of Accounts

Agenda Items for Discussion

None

Village Manager/Village Board Comments

President Mueller mentioned the meeting of Public Works and the Board of Trustees

which will be held on January 26,1999. He reported that on April 12, 1999 there will be

an annual Glenbard Waste Water Authority meeting, a joint meeting between Glen Ellyn

and Lombard held in Glen Ellyn. He also said that the Lilac Ball will be held on May 7,

1999.

Village Clerk Lorraine Gerhardt informed the public that packets are still available for the

election of Trustees in Districts 2, 4 and 5 and the filing period is January 25, 1999

through February 1, 1999 until 5pm.

Trustee Borgatell suggested that residents clear their sidewalks of the snow.

Recess

It was moved by Trustee Kufrin Jr., seconded by Trustee Borgatell, that the

Regular Meeting of the President and Board of Trustees recess to Executive

Session at 8:35 p.m. for the purpose of discussing information regarding

employment of an employee of the Village of Lombard. The motion carried by the

following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee John M. Jaugilas, John DeFalco and Trustee Paul

Kufrin Jr.

6 -

Executive Session

Reconvene

The recessed Regular Meeting of the President and Board of Trustees of January 21,

1999 was called to order by Village President William J. Mueller at 8:58 p.m. Upon Roll

Call by Village Clerk Lorraine G. Gerhardt the following were:

Present: President Mueller, Trustees Borgatell, Tross, Schaffer, Jaugilas, DeFalco and

Kufrin.

Absent: None

Quorum Present

XII

Adjournment

It was moved by Trustee Jaugilas, seconded by Trustee Borgatell, that the

Regular Meeting of the President and Board of Trustees of January 21, 1999 be

adjourned at 8:59 p.m. The motion carried by the following vote:

Aye:

Trustee Ralph Borgatell, Trustee Richard J. Tross, Trustee David N.

Schaffer, Trustee John M. Jaugilas, John DeFalco and Trustee Paul

Kufrin Jr.

6 -